Five Reasons to use a Remote Clocking System

Even before the pandemic, remote working was on the rise thanks to its known benefits to productivity and work-life balance. As well as working from home, some people work in co-working spaces or go on business trips and to exhibitions. There are also many jobs which require daily travel, such as sales agent, cleaner, or large vehicle driver.

In order to monitor the attendance of these remote employees, many businesses resort to making them fill out paper timesheets or even rely on phone and email records to know when they are working.

Digitisation is the key to more reliable attendance management! Here we go through five reasons why using online clocking can put your mind at rest regarding remote workers.

Can be used from anywhere

As well as being available in any browser, our remote attendance management system is also available as a mobile app, for iOS and Android. This means that your employees can clock themselves in even if they don’t have access to a computer.

If your employees work to or travel to an area of unreliable network connectivity, our SSM app adapts to a sudden loss of connectivity by caching (temporarily storing) offline requests on the mobile device. Once a network connection is restored, any cached information is transferred immediately.

Multi-purpose (holiday planning, absence management, fire roll call)

It’s not only for clocking – our SSM functions as a robust attendance management system. As well as daily clocking in and out, and clocking on and off specific jobs, employees can also request holidays (which can be easily approved by supervisors),

Their clocking status is sent to a centralised system to be used in real-time fire roll call, so that you can be certain of their location.

The browser and app versions both permit admin staff to run to run long-term absence reports, including the Bradford Index score with just a few clicks, and the data can be easily exported in cvs format.

Minimises wage fraud

Having an easy-to-use online clocking system reduces the opportunity for employees to commit wage time – also called time fraud, where they submit false timesheets.

Sometimes this can even happen by accident, if paper timesheets are only submitted once a month, because people simply forget their exact shift timings. Requiring quick daily clockings removes this risk.

If your staff use the mobile app, you can even verify their location when they clocked thanks to the GPS data. This data can be plotted on a map via the central .NET system. This allows you to check that employees are where you expect them to be.

More secure data

Traditional paper-based attendance monitoring is very insecure. Timesheets might pass through multiple hands before finally getting transferred to the payroll software, while sign-in sheets and books allow anyone passing by the desk to flip through the pages and see potentially sensitive data.

Our SSM has role-based security, so that you can easily ensure that only the team supervisor, manager or whole system admin can see everyone’s absences.

Team supervisors and system admins can perform actions such as:

• Authorise or deny any requested periods of absence made by their team members.
• Authorise or deny any requested flexitime adjustments.
• Authorise or deny any requested shift swaps or shift changes.
• Make changes to the assigned shifts of their team.
• Run clocking reports of their immediate or wider team members.

Available to all

The SSM can be used with any number of employees, from solo entrepreneurs all the way up to huge multi-national companies. There’s no limit.

If you have employees from multiple different countries, it may be helpful to know that the SSM can provide its information in English, French, German, Czech, Polish and Welsh.

The data from the SSM can be exported in .cvs format and is compatible with Sage payroll and most other payroll software. Bespoke integrations can be arranged upon quotation.

If you’d like to find out more about the numerous features and extensive level of functionality that we can deliver, just Contact us or Book a Demo.

We provide online product demos, as well as online training once products are purchased, so that no unnecessary physical contact will take place. Our engineers are following a strict social distancing policy during the COVID19 pandemic.

Tensor Self-Service Module (SSM) App Prerequisites:

Please remember that the Tensor Self-Service Module (SSM) App Version 3.803.26 requires the following pre-requisites:

• Microsoft’s Internet Information Services, version 7.0, 7.5 or 10.0.
• A compatible version of Tensor SSM
• Any edition of a compatible version of Tensor.NET registered with WinTA, SSM and SSM Mobile serial numbers.
• A mobile device running Android version 7.0 or above (Nougat and Oreo).
• A mobile device running IOS version 9.0 or above.
• Ability to download the Android app from Google Play or the iOS app from the Apple App Store.
• Configuration changes to the user organisation’s DNS must be made to allow app connectivity.